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Implementation Guide

Welcome!

We are excited to have you join our community of public and private districts, charter schools, educational service centers, boards of developmental disabilities and state agencies using SameGoal. The implementation process can typically move as fast (or slow) as you need, as your organization will provide the information and access required to setup your accounts and implement the application.

NOTE: SameGoal partners with many information technology consortiums and agencies to provide application support. If you have purchased licenses through one of our partners, they may assist you in many of the steps below.

Steps

Additional options

1. Obtain login URL and initial administrative account

Each instance uses a unique domain. This domain is typically your email domain unless this email domain is used across organizations or your entity does not have one (in which case, an alternate is used). For example, if your email is jdoe@walnut.k12.oh.us, your SameGoal domain will be walnut.k12.oh.us.

  • You will be provided with an organization-specific login URL of the format https://samegoal.com/iep/a/<domain>
  • Users are able to login at this URL with their username only (eg jdoe at https://samegoal.com/iep/a/walnut.k12.oh.us) or on the general login page with username@domain (eg jdoe@walnut.k12.oh.us at https://samegoal.com).
    • When you receive an initial adminstrative account and organization-specific login URL, verify you can login.
    • We recommend customers add their organization-specific login URL to their website for simple login. Ask your IT staff for assistance.

2. Setup SIS Integration

We recommend organizations with 20 or more students setup at least a nightly demographics integration with their SIS. We will work with your IT staff as necessary.

3. Create user accounts

User accounts may be added in the web interface at any time. However, we recommend you bulk load users during implementation to save time by downloading, populating, then emailing users.csv to tier2help@samegoal.com. Tips:

You may include an unlimited number of users.

  • Add a user account for any staff member who will author or manage documentation.
  • Add a user account for any staff member who will need to view documents (eg. general education staff, principals, etc) if your district will not setup a Document Viewer or Alerts integration. If your district DOES setup these integrations, general education staff, prinicipals, etc. will have read access to documents from within the SIS (eliminating the need for SameGoal user accounts).

LDAP/Active Directory may be used by larger entities to manage users through their central server. From a teacher's perspective, LDAP enables him/her to remember only one username and one password across all district services. If you plan to use LDAP with SameGoal:

  • The username provided in the bulk load spreadsheet must match the LDAP username for each staff member. Typically, if Jane Doe has email address jdoe@walnut.k12.oh.us, Jane's LDAP username is jdoe.
  • Leave the password in the bulk load spreadsheet blank.

4. Schedule training

Training is available from both SameGoal and many local support partners. If your training is to be performed by a local support partner, please contact them for scheduling and additional information.

For training provided by SameGoal directly, we suggest:

  • Each user should have access to their own computer during training in order to work and follow along on their own (libraries or computer labs are often good onsite locations).
  • Trainings are typically capped at 25 staff.
  • Regular user trainings generally run 2 hours long.
  • Administrative trainings generally run 1.5 hours long.
  • Trainings cancelled less than 24 hours in advance are not refundable or transferrable (please be mindful during winter of possible snow days).

5. Transition to general support

Your representative will check in with you 1-2 weeks after your training to answer any remaining implementation questions. Once your organization is up and running, questions may be directed to your local support partner (if applicable) or the SameGoal help desk.

Additional Options

Configure LDAP

Optional.

LDAP/Active Directory may be used by larger enities to manage users through their central server. If you plan to use LDAP, ask your network administrator/IT staff to follow the LDAP/Active Directory instructions and email LDAP domain and LDAP URL to tier2help@samegoal.com to configure and confirm.

Bulk import PDFs from previous system

Optional.

PDFs from a previous system may be bulk imported if extracted in an expected format. If interested, discuss with your SameGoal representative. He/she may ask your IT staff to upload information to your SFTP account for processing.



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