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Section 504 Deadlines




Support > Online Guides > State Specific Guide > Common > Section 504 Deadlines
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Section 504 deadline tracking calculates upcoming document deadlines directly from existing documents as they are completed. Below are documents and criteria used to calculate a student's deadlines for Section 504.


Initial Workflow Deadlines

DeadlinePlaced WhenDueRequirements
1. PWN (indicating LEA proposes or refuses an initial evaluation) must be sent within 15 school days after referral."Referral for Section 504 Evaluation" with "Date Received" populated15 school days after referral ("Date Received") "Section 504 Prior Written Notice"
  • "1. The purpose..." shows "propose"; "initiate" or "refuse"; and "Section 504 initial evaluation" as checked
  • "Date" satisfies due date
2. Consent for Section 504 Initial Evaluation must be sent within 15 school days after referral."Referral for Section 504 Evaluation" with "Date Received" populated15 school days after referral ("Date Received") "Consent for Section 504 Initial Evaluation"
  • "Date" satisfies due date
3. Section 504 Evaluation must be completed within 45 school days of receipt of consent."Consent for Section 504 Initial Evaluation" with "Date" populated and "I consent..." selected45 school days after receipt of consent ("Date") "Section 504 Evaluation"
  • "Initial evaluation" is selected
  • "Meeting Date:" satisfies due date
4. Notice of 504 Team Meeting must be sent 30 calendar days after initial evaluation determined student eligible."Section 504 Evaluation" with "Meeting Date:" populated, "Initial evaluation" selected, and "A 504 plan will be developed for the student" is "Yes"30 calendar days after determined eligible ("Meeting Date:") "Notice of 504 Team Meeting"
  • "At the meeting..." includes "Initial 504 plan"
  • "Date" satisfies due date
5. Initial Section 504 Plan is due 30 calendar days after initial evaluation determined student eligible."Section 504 Evaluation" with "Meeting Date:" populated, "Initial evaluation" selected, and "A 504 plan will be developed for the student" is "Yes"30 calendar days after determined eligible ("Meeting Date:") "Section 504 Plan"
  • "Plan Type" is "Initial"
  • "Meeting Date:" satisfies due date
6. Consent to Provide Section 504 Services must be sent 30 calendar days after initial evaluation."Section 504 Evaluation" with "Meeting Date:" populated, "Initial evaluation" selected, and "A 504 plan will be developed for the student" is "Yes"30 calendar days after initial evaluation ("Meeting Date:") "Consent to Provide Section 504 Services"
  • "Date" satisfies due date


Recurring Workflow Deadlines

DeadlinePlaced WhenDueRequirements
7. Notice of 504 Team Meeting must be sent one year less one day after last Section 504 plan. *"Section 504 Plan" with "Meeting Date:" populatedOne year less one day after last Section 504 plan ("Meeting Date:") "Notice of 504 Team Meeting"
  • "At the meeting..." includes "Section 504 plan review"
  • "Date" satisfies due date
8. Section 504 Plan (Annual Review) is due one year less one day after last Section 504 plan.* "Section 504 Plan" with "Date" populatedOne year less one day after last Section 504 plan ("Date") "Section 504 Plan"
  • "Plan Type" is "Review"
  • "Date" satisfies due date
9. Section 504 Evaluation is due three years less one day after last Section 504 Evaluation."Section 504 Evaluation" with "Meeting Date:" populated and "A 504 plan will be developed for the student" is "Yes"Three years less one day after last Section 504 evaluation ("Meeting Date") "Section 504 Evaluation"
  • "Reevaluation" is selected
  • "Meeting Date:" satisfies due date


Snapshot Workflow Deadlines
*A a Section 504 Snapshot may be shared with parents in lieu of an annual Section 504 Plan review.

DeadlinePlaced WhenDueRequirements
10. Section 504 Snapshot Review is due one year less one day after last Section 504 plan.
  • "Section 504 Plan" with "Meeting Date:" populated,
    OR
  • Section 504 Snapshot Review with "Snapshot Date:" populated and "Based on the snapshot review, it has been determined that:" with "There is no need..." selected
  • One year less one day after last Section 504 plan ("Meeting Date:")
    OR
  • One year less one day after last Section 504 Snapshot Review ("Snapshot Date:")
 "Section 504 Snapshot Review"
  • "Based on the snapshot review, it has been determined that:" populated
  • "Snapshot Date:" satisfies due date
11. Section 504 Snapshot Letter must be sent within 7 calendar days after Section 504 Snapshot Review determined annual plan not needed.Section 504 Snapshot Review with "Snapshot Date:" populated and "Based on the snapshot review, it has been determined that:" with "There is no need..." selected7 calendar days after Section 504 Snapshot Review ("Snapshot Date:") "Section 504 Snapshot Letter"
  • "Date" satisfies due date


Exiting Workflow Deadlines

DeadlinePlaced WhenDueRequirements
12. Notice of Ineligibility for Section 504 Plan must be sent within 15 school days after initial evaluation determined student ineligible."Section 504 Evaluation" with "Meeting Date:" populated, "Initial evaluation" selected, and "A 504 plan will be developed for the student" is "No"15 school days after determined ineligible ("Meeting Date:") "Notice of Ineligibility for Section 504 Plan"
  • "Date" satisfies due date
13. PWN (indicating student no longer eligible) must be sent within 15 school days after reevaluation determined student ineligible."Section 504 Evaluation" with "Meeting Date:" populated, "Reevaluation" selected, and "A 504 plan will be developed for the student" is "No"15 school days after determined ineligible ("Meeting Date:") "Section 504 Prior Written Notice"
  • "1. The purpose..." includes "proposes" to "initiate" "Cessation... no longer eligible"
  • "Date" satisfies due date



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