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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student. Below are the documents used to calculate a student's participation in Special Education in Illinois.
If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".
| Document | Date Field | Criteria | Participation Status | Reason |
| Referral Form | "Date Submitted:" | None | Eligibility under review | Referral |
| Consent for Initial Evaluation | "Date" of Parent/Guardian Signature | "I give consent" is selected. | Eligibility under review | Consent granted for initial evaluation |
| Consent for Initial Evaluation | "Date" of Parent/Guardian Signature | "I do not give consent..." is selected. | Not participating | Consent refused for initial evaluation |
| Consent for Reevaluation | "Date" of Parent/Guardian Signature | "I give consent" under "PARENT/GUARDIAN CONSENT TO COLLECT ADDITONAL EVALUATION DATA" is selected. | Participating | Consent granted for reevaluation |
| Consent For Initial Provision of Special Ed. And Related Services | "Date" of Parent/Guardian Signature | "I give consent..." is selected. | Participating | Consent for services granted |
| Consent For Initial Provision of Special Ed. And Related Services | "Date" of Parent/Guardian Signature | "I do not give consent" is selected. | Not participating | Consent for services refused |
| Individualized Education Program (rev 7/22) | "DATE OF MEETING" | "Initial Evaluation/Eligibility" under "PURPOSE OF CONFERENCE" is checked and "Yes (Eligible)" under Section B and/or "Specialized instruction is required... (eligible)" under Section D/E is selected. | Eligibility Under Review | Initial evaluation determined eligible |
| Individualized Education Program (rev 7/22) | "DATE OF MEETING" | "Initial IEP" under "PURPOSE OF CONFERENCE" is selected. | Eligibility Under Review | Initial IEP |
| Individualized Education Program (rev 7/22) | "DATE OF MEETING" | "Annual Review" under "PURPOSE OF CONFERENCE" is selected. | Participating | Annual IEP Review |
| Individualized Education Program (rev 7/22) | "DATE OF MEETING" | "Reevaluation" under "PURPOSE OF CONFERENCE" is checked and "Yes (Eligible)" under Section B and/or "Specialized instruction is required... (eligible)" under Section D/E is selected. | Participating | Reevaluation determined eligible |
| Notification of Conference Recommendations | "DATE:" | "Is not eligible..." is selected. | Not participating | Student was determined ineligible for services |
| Confirmation of Revocation of Consent & Prior Written Notice of Termination of Services | "In response to your ... communication of (date)" | None | Not participating | Revocation of Consent & Termination of Services |