English Learners deadline tracking calculates upcoming document deadlines directly from existing documents as they are completed. Below are documents and criteria used to calculate a student's deadlines for the district's English Learners program.
Most deadlines are based on state and federal law. However, several (particularly deadlines for prior written notices) reflect best practices.
| Deadline | Placed When | Due | Requirements |
| 1. Initial Identification Notification is due within 30 days of student enrollment | "Language Usage Survey" where- "Potential English learner" is "Yes. Assess the student’s English proficiency." AND
- "Student Enrollment Date:" is populated
| 30 days after Student Enrollment Date | "Initial Identification Notification"- "Your Child’s Overall Proficiency Determination" is populated
- "Date" at the top of form satisfies due date
|
| 2. Initial English Learner Plan is due within 14 days of Initial Identification Notification | "Initial Identification Notification" where- "Your Child’s Overall Proficiency Determination" is "Emerging" or "Progressing" AND
- "Date:" is populated
| 14 days after "Initial Identification Notification" "Date:" | "English Learner Plan (rev 04/2023)"- "PLAN TYPE" is "Initial Plan"
- "DATE OF PLAN:" satisfies due date
|
3. Continuing English Learner Identification Notification is due- by the end of the school year in which the child is determined to be a continuing English Learner
- *1 year less 1 day from previous Identification Notification
| - "Initial Identification Notification" where "Your Child’s Overall Proficiency Determination" is "Emerging" or "Progressing" AND "Date:" is populated OR
- "Continuing English Learner Identification Notification" where "Your Child’s Overall Proficiency Determination" is "Emerging" or "Progressing" AND "Date:" is populated
| - By the end of each school year that the child is identified as an English Learner OR
- *1 year less one day from previous "Initial Identification Notification" "Date:" or "Continuing English Learner Identification Notification" "Date:"
| "Continuing English Learner Identification Notification"- "Your Child’s Overall Proficiency Determination" is populated
- "Date" at the top of form satisfies due date
|
| 4. Annual English Learner Plan is due within 14 days of Continuing English Learner Identification Notification | "Continuing English Learner Identification Notification" where- "Your Child’s Overall Proficiency Determination" is "Emerging" or "Progressing" AND
- "Date:" is populated
| - 14 days after Continuing English Learner Identification Notification
| "English Learner Plan (rev 04/2023)"- "PLAN TYPE" is "Annual Plan"
- "DATE OF PLAN:" satisfies due date
|
| 5. Notification of Denial of Consent for English Language Program is due within 14 calendar days of parent denial of consent for English Learner placement | "Continuing English Learner Identification Notification" OR "Initial Identification Notification" where- "Your Child’s Overall Proficiency Determination" is "Emerging" or "Progressing" AND
- "Date:" is populated AND
- "I understand this information and would like to speak with district staff to discuss declining my child’s participation in the above programs." is selected
| 14 days after parent denial of consent for English Learner placement- Continuing English Learner Identification Notification "Date:"
- Initial Identification Notification "Date:"
| "Notification of Denial of Consent for English Language Program"- "Date:" at top of form satisfies due date
|
| Deadline | Placed When | Due | Requirements |
| 1. Letter to Parents of Students Exiting the English Learners Program is due within 14 calendar days of notification that student was found English "proficient" | "Continuing English Learner Identification Notification" where- "Your Child’s Overall Proficiency Determination" is "Proficient" AND
- "Date:" is populated
| 14 calendar days after "Continuing English Learner Identification Notification "Date:" | "Letter to Parents of Students Exiting the English Learners Program"- "Date" at the top of form satisfies due date
|
2. Monitoring of Reclassified Student Year 1 is due- by the end of the school year following OR
- *1 year less one day from the date the student is reclassified as English proficient
| "Letter to Parents of Students Exiting the English Learners Program" where- "Date" at the top of form is populated
| - By the end of the School year after the child is reclassified in "Letter to Parents of Students Exiting the English Learners Program" OR
- *1 year less one day from "Letter to Parents of Students Exiting the English Learners Program" "Date:" at top of form
| "Monitoring of Reclassified Student"- "1st Year Monitoring" is selected
- "Date" at the top of form satisfies due date
|
| 3. Parental Notification on Student Progress - Monitoring After Reclassification is due within 14 days of Monitoring of Reclassified Student | "Monitoring of Reclassified Student" where- "Date:" at the top of form is populated
- "1st Year Monitoring" or "2nd Year Monitoring is selected"
| 14 calendar days after "Monitoring of Reclassified Student" "Date:" | "Parental Notification on Student Progress - Monitoring After Reclassification"- "As a result of your child's academic progress:" is populated
- "Date:" at the top of form satisfies due date
|
4. Monitoring of Reclassified Student Year 2 is due- by the end of the school year following OR
- *1 year less one day from Monitoring of Reclassified Student Year 1
| "Parental Notification on Student Progress - Monitoring After Reclassification" where- "As a result of your child's academic progress:" is populated
- "Date:" at the top of form is populated
| - By the end of the School year after "Monitoring of Reclassified Student Year 2" OR
- *1 year less one day from "Monitoring of Reclassified Student" "Date:"
| "Monitoring of Reclassified Student"- "2nd Year Monitoring" is selected
- "Date" at the top of form satisfies due date
|
5. Continuing English Learner Identification Notification is due- by the end of the school year that a reclassified student re-enters an English Learner program OR
- *1 year less one day from Parental Notification on Student Progress - Monitoring After Reclassification recommends re-entry into an English Learner Program
| "Parental Notification on Student Progress - Monitoring After Reclassification" where- "Date:" at the top of form is populated
- "As a result of your child's academic progress:" is "has recommended re-entry in an English Learners program..."
- Parent signature "Date" is populated
| - by the end of the school year that a reclassified student re-enters an English Learner program OR
- *1 year less one day from "Parental Notification on Student Progress - Monitoring After Reclassification" "Date:"
| "Continuing English Learner Identification Notification"- "Your Child’s Overall Proficiency Determination" is populated
- "Date" at the top of form satisfies due date
|
| 6. Notification of Denial of Consent for English Language Program is due within 14 days of parent denial of re-entry of a reclassified student into an English Learner program | "Parental Notification on Student Progress - Monitoring After Reclassification" where- "Date:" at the top of form is populated
- "As a result of your child's academic progress:" is "has recommended re-entry in an English Learners program..."
- Parent signature "Date" is NOT populated
| 14 calendar days after "Parental Notification on Student Progress - Monitoring After Reclassification" "Date:" | "Notification of Denial of Consent for English Language Program"- "Date" at the top of form satisfies due date
|