Program Participation - Special Education




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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student.

Below are the documents used to calculate a student's participation in Special Education in Ohio. Two program notes, (a) Disability Condition and (b) Least Restrictive Environment, are set for some documentation. In cases where an older version of the form exists, the documentation below applies similarly.

If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".


DocumentDate FieldCriteriaParticipation StatusReason
Referral for Evaluation"Date Received"NoneEligibility under reviewReferral
Parent Consent for Evaluation"Date District Received Consent or Refusal of Consent""TYPE OF EVALUATION" is "Initial Evaluation" and "PART 1" date is populatedEligibility under reviewConsent granted for initial evaluation
Parent Consent for Evaluation"Date District Received Consent or Refusal of Consent""TYPE OF EVALUATION" is "Reevaluation" and "PART 1" date is populatedParticipatingConsent granted for reevaluation
Parent Consent for Evaluation"Date District Received Consent or Refusal of Consent""PART 2" date is populatedNot participatingConsent refused for evaluation
Prior Written Notice to Parents"DATE OF NOTICE""TYPE OF ACTION TAKEN" is "Refusal to initiate an initial evaluation"Not participatingDistrict refuses to initiate an evaluation
Prior Written Notice to Parents"DATE OF NOTICE""TYPE OF ACTION TAKEN" is "Revocation of Consent"Not participatingRevocation of Consent
Evaluation Team Report (rev 2/2018)"TETR Date - Date adopted WITHOUT modification"TETR date is populated and disability is not "ETEX", "ETNE" or "ETDP". Program note set:
  • Disability Condition
ParticipatingTransfer ETR adopted
Evaluation Team Report (rev 2/2018)"MEETING DATE"Disability is not "ETEX", "ETNE" or "ETDP". Program note set:
  • Disability Condition
ParticipatingEvaluation determined child eligible
Evaluation Team Report (rev 2/2018)"MEETING DATE"Disability is "ETEX" or "ETNE"Not participatingEvaluation determined child not eligible
Services Plan (rev 12/2017)"START DATE"NoneParticipatingServices Plan
Individualized Education Program (rev 2/2018)"TIEP Date - Date adopted WITHOUT modification"TIEP date is populated, "OUTCOME" is not "IEPR", "IENS" or "IEDP", and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
  • Least Restrictive Environment
ParticipatingTransfer IEP adopted
Individualized Education Program (rev 2/2018)"START DATE""OUTCOME" is not "IEPR", "IENS" or "IEDP" and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
  • Least Restrictive Environment
ParticipatingIEP
Individualized Education Program (rev 2/2018)"DATE OF AMENDMENT"IEP has been amended, "OUTCOME" is not "IEPR", "IENS" or "IEDP", and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
  • Least Restrictive Environment
ParticipatingIEP amendment
Individualized Education Program (rev 2/2018)"CIEP Date - Date parent/guardian withdraws consent"CIEP date is populatedNot participatingIEP consent withdrawn
Individualized Education Program (rev 2/2018)"MEETING DATE""OUTCOME" is "IEPR"Not participatingIEP complete - parental refusal
Individualized Education Program (rev 2/2018)"MEETING DATE""OUTCOME" is "IENS"Not participatingIEP complete - not served



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