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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student.
Below are the documents used to calculate a student's participation in Special Education in Ohio. Two program notes, (a) Disability Condition and (b) Least Restrictive Environment, are set for some documentation. In cases where an older version of the form exists, the documentation below applies similarly.
If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".
| Document | Date Field | Criteria | Participation Status | Reason |
| Referral for Evaluation | "Date Received" | None | Eligibility under review | Referral |
| Parent Consent for Evaluation | "Date District Received Consent or Refusal of Consent" | "TYPE OF EVALUATION" is "Initial Evaluation" and "PART 1" date is populated | Eligibility under review | Consent granted for initial evaluation |
| Parent Consent for Evaluation | "Date District Received Consent or Refusal of Consent" | "TYPE OF EVALUATION" is "Reevaluation" and "PART 1" date is populated | Participating | Consent granted for reevaluation |
| Parent Consent for Evaluation | "Date District Received Consent or Refusal of Consent" | "PART 2" date is populated | Not participating | Consent refused for evaluation |
| Prior Written Notice to Parents | "DATE OF NOTICE" | "TYPE OF ACTION TAKEN" is "Refusal to initiate an initial evaluation" | Not participating | District refuses to initiate an evaluation |
| Prior Written Notice to Parents | "DATE OF NOTICE" | "TYPE OF ACTION TAKEN" is "Revocation of Consent" | Not participating | Revocation of Consent |
| Evaluation Team Report (rev 2/2018) | "TETR Date - Date adopted WITHOUT modification" | TETR date is populated and disability is not "ETEX", "ETNE" or "ETDP". Program note set:
| Participating | Transfer ETR adopted |
| Evaluation Team Report (rev 2/2018) | "MEETING DATE" | Disability is not "ETEX", "ETNE" or "ETDP". Program note set:
| Participating | Evaluation determined child eligible |
| Evaluation Team Report (rev 2/2018) | "MEETING DATE" | Disability is "ETEX" or "ETNE" | Not participating | Evaluation determined child not eligible |
| Services Plan (rev 12/2017) | "START DATE" | None | Participating | Services Plan |
| Individualized Education Program (rev 2/2018) | "TIEP Date - Date adopted WITHOUT modification" | TIEP date is populated, "OUTCOME" is not "IEPR", "IENS" or "IEDP", and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
| Participating | Transfer IEP adopted |
| Individualized Education Program (rev 2/2018) | "START DATE" | "OUTCOME" is not "IEPR", "IENS" or "IEDP" and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
| Participating | IEP |
| Individualized Education Program (rev 2/2018) | "DATE OF AMENDMENT" | IEP has been amended, "OUTCOME" is not "IEPR", "IENS" or "IEDP", and "MEETING TYPE" is not "REVIEW OTHER THAN ANNUAL REVIEW" or "OTHER". Program note set:
| Participating | IEP amendment |
| Individualized Education Program (rev 2/2018) | "CIEP Date - Date parent/guardian withdraws consent" | CIEP date is populated | Not participating | IEP consent withdrawn |
| Individualized Education Program (rev 2/2018) | "MEETING DATE" | "OUTCOME" is "IEPR" | Not participating | IEP complete - parental refusal |
| Individualized Education Program (rev 2/2018) | "MEETING DATE" | "OUTCOME" is "IENS" | Not participating | IEP complete - not served |