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Special Programs deadline tracking calculates upcoming document deadlines directly from existing documents as they are completed. Below are documents and criteria used to calculate a student's deadlines for Special Education in Pennsylvania.
Initial Workflow Deadlines
| Deadline | Placed When | Due | Requirements |
| 1. Prior Written Notice for Initial Evaluation and Request for Consent Form must be sent within 10 calendar days after referral. | "Referral for Initial Evaluation" with "Date Received" populated | 10 calendar days after referral received ("Date Received") | Either
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| 2. Evaluation Report must be completed within 60 calendar days after receipt of consent for evaluation (timeline does not include summer break). | "Prior Written Notice for Initial Evaluation and Request for Consent Form" has "Date of Receipt" populated and "Please consider the following options:" is "I give consent..." | 60 calendar days after consent received ("Date of Receipt") | "Evaluation Report"
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| 3. Invitation to Participate in the IEP Team Meeting or Other Meeting must be sent within 30 calendar days after evaluation report. | "Evaluation Report" has "Date of Report" populated and "6. CONCLUSIONS" is "C. The student... is eligible for special education." | 30 calendar days after evaluation report ("Date of Report") | "Invitation to Participate in the IEP Team Meeting or Other Meeting"
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| 4. IEP meeting must be held within 30 calendar days of initial evaluation report. | "Evaluation Report" has "Date of Report" populated and "6. CONCLUSIONS" is "C. The student... is eligible for special education." | 30 calendar days after evaluation report ("Date of Report") | "Individualized Education Program"
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| 5. NOREP/PWN (indicating initial provision) must be sent within 30 calendar days of initial evaluation report. | "Evaluation Report" has "Date of Report" populated and "6. CONCLUSIONS" is "C. The student... is eligible for special education." | 30 calendar days after evaluation report ("Date of Report") | "Notice of Recommended Educational Placement/Prior Written Notice"
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Recurring Workflow Deadlines
| Deadline | Placed When | Due | Requirements |
| 6. Invitation to Participate in the IEP Team Meeting or Other Meeting must be sent within 1 year less one day of prior IEP. | "Individualized Education Program" has "IEP Team Meeting Date" populated | 1 year less one day of prior IEP ("IEP Team Meeting Date") | "Invitation to Participate in the IEP Team Meeting or Other Meeting"
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| 7. IEP meeting must be held within 1 year less one day of prior IEP. | "Individualized Education Program" has "IEP Team Meeting Date" populated | 1 year less one day of prior IEP ("IEP Team Meeting Date") | "Individualized Education Program"
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| 8. Prior Written Notice for Reevaluation and Request for Consent Form must be sent within 3 years* less one day of prior evaluation report or agreement to waive reevaluation. | Either
| 3 years less one day of prior (either of the following)
| Either
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| 9. Reevaluation Report must be completed within 3 years* less one day of prior evaluation report or agreement to waive reevaluation. | Either
| 3 years less one day of prior (either of the following)
| Either
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Exiting Workflow Deadlines
| Deadline | Placed When | Due | Requirements |
| 10. NOREP/PWN (indicating refusal to change) must be sent within 10 calendar days of initial evaluation determining child ineligible. | "Evaluation Report" has "Date of Report" populated and "6. CONCLUSIONS" is "A" or "B" | 10 calendar days after evaluation report ("Date of Report") | "Notice of Recommended Educational Placement/Prior Written Notice"
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| 11. NOREP/PWN (indicating exiting special education) must be sent within 10 calendar days of reevaluation determining child ineligible. | "Evaluation Report" with "Date of Report" populated and "II. Determination..." is "1B", "1C", "2B" or "2C" | 10 calendar days after reevaluation report ("Date of Report") | "Notice of Recommended Educational Placement/Prior Written Notice"
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