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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student. Below are the documents used to calculate a student's participation in Special Education in Pennsylvania.
If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".
| Document | Date Field | Criteria | Participation Status | Reason |
| Referral for Initial Evaluation | "Date Received" | None | Eligibility under review | Referral |
| Prior Written Notice For Initial Evaluation and Request For Consent Form | "Date of Receipt" | "Please consider the following options:" is "I give consent..." | Eligibility under review | Consent granted for evaluation |
| Prior Written Notice For Initial Evaluation and Request For Consent Form | "Date of Receipt" | "Please consider the following options:" is "I do not give consent..." | Not participating | Consent refused for evaluation |
| Prior Written Notice For Reevaluation and Request For Consent Form | "Date of Receipt" | "Please consider the following options:" is "I give consent..." | Participating | Consent granted for evaluation |
| Prior Written Notice For Reevaluation and Request For Consent Form | "Date of Receipt" | "Please consider the following options:" is "I do not give consent..." | Not participating | Consent refused for evaluation |
| Agreement to Waive Reevaluation | "Date of Receipt" | "Please check..." is "Yes I agree..." | Participating | Reevaluation waived |
| Evaluation Report | "Date of Report" | "6. CONCLUSIONS" is "C. The student... is eligible for special education" | Participating | Determined eligible |
| Evaluation Report | "Date of Report" | "6. CONCLUSIONS" is either A or B. | Not participating | Determined ineligible |
| Reevaluation Report | "Date of Report" | "II. DETERMINATION.." is "1. A" or "2. A" | Participating | Determined eligible |
| Reevaluation Report | "Date of Report" | "II. DETERMINATION.." is "1. B", "1. C", "2. B", "2. C" | Not participating | Determined ineligible |
| Individualized Education Program | "IEP Team Meeting Date" | NONE | Participating | IEP completed |
| Notice of Recommended Educational Placement/Prior Written Notice | "Date of Receipt" | "1. Type of action taken:" includes "Refusal to initiate an evaluation" | Not participating | LEA refuses to initiate an evaluation |
| Notice of Recommended Educational Placement/Prior Written Notice | "Date of Receipt" | "1. Type of action taken:" includes "Exiting special education" | Not participating | Exiting special education |
| Notice of Recommended Educational Placement/Prior Written Notice | "Date of Receipt" | "1. Type of action taken:" includes "Exiting high school due to exceeding the age eligibility..." | Not participating | Exiting HS due to exceeding the age of eligibility for FAPE |