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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student. Below are the documents used to calculate a student's participation in Special Education in Texas.
If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".
| Document | Date Field | Criteria | Participation Status | Reason |
| Referral for Initial Evaluation | "Date Received" | None | Eligibility under review | Referral |
| Consent for Initial Evaluation | "Date district received" | "By giving consent..." is "I give my consent" | Eligibility under review | Consent granted for evaluation |
| Consent for Initial Evaluation | "Date district received" | "By giving consent..." is "I do not give my consent" | Not participating | Consent refused for evaluation |
| Consent for Reevaluation | "Date district received" | "By giving consent..." is "I give my consent" | Participating | Consent granted for evaluation |
| Consent for Services | "Date district received" | "By giving consent..." is "I give my consent" | Participating | Consent granted for services |
| Consent for Services | "Date district received" | "By giving consent..." is "I do not give my consent" | Not participating | Consent refused for services |
| Individualized Education Program | "MEETING DATE" | None | Participating | IEP completed |
| Prior Written Notice | "DATE OF NOTICE" | "The purpose..." is district "refuses"... "The evaluation of the child" | Not participating | District refusal to evaluate |
| Prior Written Notice | "DATE OF NOTICE" | "Cessation of the provision of special education..." is checked | Not participating | Consent revoked |