Skyward SMS State Reporting Integration

This integration transfers TSDS/PEIMS data from documents marked complete in SameGoal to Skyward SMS. Data includes:

• Special Education Program & Services
• SELA
• Child Find
• Restraint

Setup link

To setup state reporting integration with Skyward SMS

1. Configure a data export in SameGoal. SMS data export
2. Configure imports in Skyward.
   • Restraint
   • Child Find & SELA
   • Special Education Program & Services

Restraint link

Verify with your district that it is entering restraints in SameGoal, and has been since the district cutover date

To import restraint records into Skyward SMS, use SkyBuild's Import File Builder.

1. Select the district in the entity dropdown (entity 000) in Skyward SMS.
2. Visit Administration (top menu) > Imports - IM (under SkyBuild)
3. Click on Import File Builder - IF.
4. Download samegoal-skywardsms-interface-restraint.txt
5. Click on Load interfaces from File. Choose file, then click Import. The interface will now appear in the list.
6. Click the down arrow next to the SameGoal Child Restraint interface.
7. One import file will be listed (Child Restraint). Click Edit file.
8. To perform a manual import, look under Import File
   • Import File Type: Select Upload
   • Choose file restraint.csv exported from SameGoal, then click Upload. Click the Save button.
   • Click Import in the top right to import the queued file.
9. To verify records:
   • Visit Students > Student Profile - PR. Search for a student.
   • Visit Child Res in the left menu. Verify record(s) appear as expected.
10. Automate SkyBuild import if desired.

Integration algorithm

This import overwrites existing restraint records that match based on Student ID and Instance Number (i.e. restraint records can be added/updated). If a restraint record previously imported should truly be fully deleted (rare), either:

• Delete this record manually in SMS
• In the interface's Import File Options section, check "Delete ALL Child Restraint records from the same school year(s) as the records being imported". However, this is only "safe" if all restraint records intended are entered in SameGoal and will be re-imported during the run.

Child Find & SELA link

To import child find and SELA records into Skyward SMS, use SkyBuild's Import File Builder.

These records are of file type "Student" in Skyward, and can only be loaded on a per-campus level. These steps will need to be repeated for each campus.

1. Select the first campus in the entity dropdown (top left).
2. Visit Administration (top menu) > Imports - IM (under SkyBuild)
3. Click on Import File Builder - IF
4. Download samegoal-skywardsms-interface-student.txt
5. Click on Load interfaces from File. Choose file, then click Import. The interface will now appear in the list.
6. Click the down arrow next to the SameGoal Child Find & SELA interface. Two import files will be listed.
7. Next to Child Find, click Edit file
   • To perform a manual import, look under Import File
     • Import File Type: Select Upload
     • Choose file childfind-XXX.csv (XXX is 3-digit campus code) exported from SameGoal, then click Upload. Click the Save button.
     • Click Import in the top right to import the queued file.
   • To verify records:
     • Visit Students > Student Profile - PR. Search for a student.
     • Visit Child Find in the left menu. Verify record(s) appears as expected.
   • Automate SkyBuild import if desired.
8. Next to Special Education Language Acq, click Edit file
   • To perform a manual import, look under Import File
     • Import File Type: Select Upload
     • Choose file sela-XXX.csv (XXX is 3-digit campus code) exported from SameGoal, then click Upload. Click the Save button.
     • Click Import in the top right to import the queued file.
   • To verify records:
     • Visit Students > Student Profile - PR. Search for a student.
     • Visit SELA in the left menu. Verify record(s) appear as expected.
   • Automate SkyBuild import if desired.

Integration algorithm

• Child Find - Up to one child find record may exist for a given student. This import overwrites existing child find data for a given student based on Student ID.
• SELA - Up to one SELA record may exist for a given student and start date. This import overwrites records keying on Student ID and Start Date.

Special Education Program & Services link

To import TSDS/PEIMS 41163 special education program and services records in Skyward SMS, use Skyward's eSped Import Utility (recommended for all special education vendors).

1. Select the district in the entity dropdown (entity 000) in Skyward SMS.
2. Visit Administration (top menu) > Imports - IM (under SkyBuild - SB).
3. Click on eSped Import Utility - ES. An interface need not be imported.
4. To perform a manual import, look under Import Options
   • Format: Select B
   • Choose file sped.csv exported from SameGoal, then click Import.
5. To verify records:
   • Visit Students > Student Profile - PR. Search for a student.
   • Visit Special Ed in the left menu. Verify record(s) appear as expected.
   • Visit Prg/Rel Svc in the left menu. Verify record(s) appear as expected.
6. Automate esped import if desired.

SMS data export link

Your SameGoal representative will setup a data export for your district based on your district cutover date, as well as its historical and current data entry policies.

Most districts opt to export data to their SFTP account on SameGoal's servers. Under this approach, data export files will be located at:

• /upload/skywardsms/restraint.csv
• /upload/skywardsms/childfind-XXX.csv (XXX is 3-digit campus code)
• /upload/skywardsms/sela-XXX.csv (XXX is 3-digit campus code)
• /upload/skywardsms/sped.csv

If exporting to your SameGoal SFTP account, you'll need to setup an SFTP connection.

Automate a SkyBuild import link

SkyBuild can import files from any SFTP location. To setup an automated import, Import File should reflect:

• Import File Type: FTP (select)
• Enter SFTP information. If retrieving files from your SameGoal SFTP account (optional), enter:
  • Host: sftp.samegoal.com
  • Port: 22
  • Path & File: /upload/skywardsms/sped.csv
  • Username: [domain]
  • Password: leave blank
  • Use Key Based Authentication: Check
  • SSH Private Key: Choose file
  • Key Type: PEM
  • Passphrase: leave blank
• Click the Save button in the top right
• Click the Import button in the top right (run once to verify success)
• Click the Printer icon in the top right, then Schedule This
• Configure Scheduled Task Maintenance, then click the Save button

Automate an eSped import link

The esped import utility can import files from a local file location only.

• Setup a task to move exported files from the SFTP location to a local network location.
• In Skyward SMS, Import Options should reflect:
  • Format: B
  • Automate eSped Import: Check
  • File to Import: Enter local file location
  • Click the Save button in the top right
  • Configure Scheduled Task Maintenance, then click the Save button

District cutover date link

This is the date after which all information for a given record type was entered in SameGoal. This is commonly 7/1/YYYY, or an implementation date determined by the district.