Pending Reclassification

The LPAC Annual Review is due by the end of the school year. If a student's placement decision is dependent on a review of upcoming state assessment results, you can do a Pending Reclassification workflow. In this case, you can select Pending Reclassification as the Decision, and make a temporary decision regarding Next Year's Placement.

Document a Pending Reclassification student link

To document that a student is Pending Reclassification:

1. While working on a student's LPAC Annual Review, under Decision, select Pending Reclassification.
2. Select one of the options under Next Year's Placement based on what you expect their placement to be.
3. Fill out the remaining required fields in the document.
4. Mark the document complete.

When the document is completed, the student will have a deadline to amend the LPAC Annual Review within two weeks of the start of the next school year.

Bulk update Pending Reclassification students link

Pending Reclassification students can have their LPAC Annual Review document amended one-off in order to document a finalized placement decision for next year.

However, there are often many Pending Reclassification students who need their placement decision updated at the same time. In order to save time, these students can be updated in bulk.

To bulk update Pending Reclassification students:

1. Ensure the most up-to-date test scores have been loaded. If needed, these scores can be bulk loaded.
2. Navigate to Reports > Emergent Bilingual > Pending Reclassification.
3. Run the report.
   • This report lists students who have 'Pending Reclassification' selected in their LPAC Annual Review document and pulls state test scores from a student's Details tab (which is why it's important that updated scores are bulk loaded first).
4. Download the report results and open them in a spreadsheet (e.g. Excel or Google Sheets).
   • If you are working in Excel, the results can be downloaded as an XLSX or CSV and opened directly in Excel.
   • If you are working in Google Sheets, the results can be downloaded as an XLSX or CSV and imported into Sheets by going to File > Import.
5. In the spreadsheet, use updated test score information to make a decision about each student's next year placement and document the updated decision in the last four columns of the spreadsheet with one of the allowable values:
   • New Decision Date (required)
     • Should be in the MM/DD/YYYY format
   • New Decision (required)
     • English learner
     • Continue as non-EB
     • English proficient
     • Exit non-EB elective language program
   • New Next Year Placement (required)
     • Continue BEP
     • Continue ESL
     • Continue DLI
     • Exit BEP and enter ESL
     • Parental denial
     • Exit BEP
     • Exit ESL
     • General education (reclassified parental denial)
   • New Next Year Program Model (if applicable) (optional)
     • Transitional bilingual/early exit
     • Transitional bilingual/late exit
     • Dual language immersion/two-way
     • Dual language immersion/one-way
     • Alternative bilingual language program
     • ESL/content-based
     • ESL/pull-out
     • Alternative ESL language program
6. Leave each of the other columns as is. Only update the last four columns.
7. Once you have updated the spreadsheet with next year placement information, save the file as a CSV.
   • You can download the spreadsheet as a CSV in Google Sheets by going to File > Download > Comma Separate Values (.csv).
8. Log into SameGoal as an administrative user and navigate to Settings > Data Loader.
9. Select Other: EB Pending Reclassification as the Import Type.
10. Click Choose File and upload the CSV file from your device.
    • The file should be in the correct format as long as you downloaded the results from the Pending Reclassification report, used that file to provide updated placement information, and didn't change columns around.
11. Select the Overwrite manual data checkbox.
    • This import will update existing LPAC Annual Review documents to include a new Decision section with updated placement information. However, by default, the Data Loader tool does not overwrite manually entered data. If you choose to overwrite manually entered data, in addition to including a new Decision section, it will also replace test score information. This is helpful because test score information in the document is likely from before the end of the school year, and test score information in the import should be up to date if recent test scores were bulk loaded prior to running the Pending Reclassification report.
12. Before starting the import, click the blue Preview button. If there are any errors that will cause the import to fail or warnings that will cause specific lines in the import to fail, you will see an Errors or Warnings table.
13. Update and fix any issues as necessary. If there are no errors or warnings, you will only see an Info table with a summary of the changes to be made.
    • You may need to make updates to the file, save your changes, and re-upload the updated file on the Data Loader page.
14. Click Start Import.

When the import runs, it will update the associated LPAC Annual Review documents by:

• Adding an amendment table on the cover page with the import date and a note that says “Reclassification decision entered via bulk update”.
• Replacing test score information with updated test score information generated in the report (if Overwrite manual data was checked before the import was started).
• Adding a new Decision section that is populated with new placement decision information and a note that says “Reclassification decision entered via bulk update”.
  
  

After the data loader import has finished, deadlines and program enrollment information will be updated accordingly, but it can take up to several hours to see this change. Changes to the documents themselves can be seen immediately.