Special Programs deadline tracking calculates upcoming document deadlines directly from existing documents as they are completed. Below are documents and criteria used to calculate a student's deadlines for Special Education in Texas.
Initial Workflow Deadlines
Deadline | Placed When | Due | Requirements |
1. PWN (indicating LEA proposes or refuses an initial evaluation) must be sent within 15 school days after referral. 4 ,5 | "Referral for Initial Evaluation" with "Date Received" populated | 15 school days after referral ("Date Received") 4 | "Prior Written Notice"
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2. Consent for Initial Evaluation must be sent within 15 school within days after referral. 4, 5 | "Referral for Initial Evaluation" with "Date Received" populated | 15 school days after referral ("Date Received") 4 | "Consent for Initial Evaluation"
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3. FIE must be completed within 45 school days of receipt of consent.1 | "Consent for Initial Evaluation" with "Date Received" populated and "I give consent" selected. | 45 school days after receipt of consent 1 ("Date district received") | "Full and Individual Evaluation"
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4. Notice of ARD Committee Meeting (Initial) must be sent within 30 calendar days of FIE completion. 2, 3, 4 | "Full and Individual Evaluation" with "FIE DATE" populated | 30 calendar days after FIE completed 2, 3, 4 ("FIE DATE") | "Notice of ARD Committee Meeting"
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5. Determination of Eligibility must be completed within 30 calendar days of FIE completion. 2, 3 | "Full and Individual Evaluation" with "FIE DATE" populated | 30 calendar days after FIE completed 2, 3 ("FIE DATE") | "Determination of Eligibility"
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6. IEP (initial) meeting must be held within 30 calendar days of FIE completion. 2, 3 | "Full and Individual Evaluation" with "FIE DATE" populated | 30 calendar days after FIE completed 2, 3 ("FIE DATE") | "Individualized Education Program"
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7. PWN (indicating the LEA proposes to initiate the provision of FAPE) must be sent within 30 calendar days of FIE completion. 2, 3, 4 | "Full and Individual Evaluation" with "FIE DATE" populated | 30 calendar days after FIE completed 2, 3, 4 ("FIE DATE") | "Prior Written Notice"
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8. Consent for Services must be sent within 30 calendar days of FIE completion. 2, 3, 4 | "Full and Individual Evaluation" with "FIE DATE" populated | 30 calendar days after FIE completed 2, 3, 4 ("FIE DATE") | "Consent for Services"
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Recurring Workflow Deadlines
Deadline | Placed When | Due | Requirements |
9. Notice of ARD Committee Meeting (Annual Review) must be sent within 1 year less one day of prior IEP. 4 | "Individualized Education Program" with "MEETING DATE" populated | 1 year less one day of prior IEP ("MEETING DATE") 4 | "Notice of ARD Committee Meeting"
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10. IEP (Annual Review) meeting must be held within 1 year less one day of prior IEP. | "Individualized Education Program" with "MEETING DATE" populated | 1 year less one day of prior IEP ("MEETING DATE") | "Individualized Education Program"
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11. PWN (indicating the LEA proposes the provision of FAPE) must be sent within 1 year less one day of prior IEP. 4 | "Individualized Education Program" with "MEETING DATE" populated | 1 year less one day of prior IEP ("MEETING DATE") 4 | "Prior Written Notice"
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12. REED must be completed within 3 years less one day of prior REED/FIE. | Either:
| 3 years less one day of either:
| "Review of Existing Evaluation Data"
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13. PWN (indicating LEA proposes the evaluation of the child) must be sent within 3 years less one day of prior REED/FIE. 4, 5 | Either:
| 3 years less one day 4 of either:
| Either:
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14. Consent for Reevaluation must be sent within 3 years less one day of prior REED/FIE. 4, 5 | Either:
| 3 years less one day 4 of either:
| Either:
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15. FIE must be completed within 3 years less one day of prior REED/FIE. | Either:
| 3 years less one day of either:
| Either:
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16. Determination of Eligibility must be completed within 3 years less one day of prior REED/FIE. | Either:
| 3 years less one day of either:
| "Determination of Eligibility"
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Exiting Workflow Deadlines
Deadline | Placed When | Due | Requirements |
17. PWN (indicating cessation of the provision of special education) must be sent within 5 school days after consent refused or revoked. | Either:
| 5 school days after consent refused or revoked ("Date") | "Prior Written Notice"
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18. PWN (indicating the LEA refuses to change the identification of the child) must be sent within 5 school days after a student is determined ineligible following an initial FIE. | "Determination of Eligibility" with "DATE:" populated, "Type of evaluation reviewed" is "Initial Evaluation" and "Child meets eligibility criteria..." is "No". | 5 school days after determination ("DATE:") | "Prior Written Notice"
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19. PWN (indicating the LEA proposes to change the identification of the child) must be sent within 5 school days after a formerly special education student is determined ineligible. | "Determination of Eligibility" with "DATE:" populated, "Type of evaluation reviewed" is "Reevaluation" and "Child meets eligibility criteria..." is "No". | 5 school days after determination ("DATE:") | "Prior Written Notice"
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Timeline Exceptions/Additional Considerations
A single "Notice and Consent for Evaluation" can satisfy both the PWN (indicating LEA proposes or refuses an evaluation) and Consent for Evaluation deadlines.
Initial Workflow Requirements (deadlines 1 and 2)
Recurring Workflow Requirements (deadlines 13 and 14)
* In all other cases, initial ARD committee meeting must be held within 30 calendar days of the FIE.## Initial FIE/IEP Timelines