SameGoal Special Programs
search

Services Capture and Medicaid Integration




Support > Online Guides > Technical Guide > Services Capture and Medicaid Integration

SameGoal's services capture and Medicaid integration allows districts to automatically transfer information nightly from SameGoal to their third-party services capture and/or Medicaid billing software system.

A generic API of file extracts available for this purpose are described below. If your vendor specifies a particular format, the files below may be modified as required. However, most general considerations described below for this integration will continue to hold true.


Generic API CSV files

General Considerations


Generic API CSV files

students.csv link

ieps.csv link

goals.csv link

objectives.csv link

related_services.csv link

transportation.csv link

personal_care_services.csv link

nursing.csv link

instructional_accommodations.csv link

prescriptions.csv link

referrals.csv link

consent.csv link




General Considerations

Integration overview link

This integration includes IEPs, prescriptions, referrals and SHARS consents in which their primary date is on or after a specified "cutover" date.

Completed requirement link

In order for information from an IEP, prescription, referral or SHARS consent to be included in the integration, the respective document must be marked complete in SameGoal.

Original IEPs undergoing correction link

Only IEPs marked complete in SameGoal will be included in integration. If an original IEP was marked complete for some time, then re-marked incomplete to fix an error, the IEP should be re-marked completed as soon as possible. If an IEP was formerly complete, then is incomplete at the time the next integration extract is run, the IEP and corresponding information will be dropped/not included in this integration run.

IEP review other than annual review link

From time to time, an IEP must be reviewed for a reason other than an annual review (eg a teacher requests review, a manifestation determination review requires a BIP is added, etc). A user must choose to initiate a "Review other than annual review" within SameGoal, which creates/initiates a new version of the IEP which is now incomplete to allow edit access.

While this review is being completed, the integration will pull IEP information from the most recent, completed version of the IEP (eg the version completed just before the review). At the point the IEP is re-marked complete, the integration will pull from the most recent, completed version of the IEP (which is now fully up-to-date).

IEP amendment link

From time to time, an IEP amendment is required. A user must choose to "Amend" the IEP within SameGoal, which creates/initiates a new version of the IEP which is now incomplete to allow edit access.

While an amendment is being completed, the integration will pull IEP information from the most recent, completed version of the IEP (eg the original, or most recent prior amendment). At the point the IEP is re-marked complete, the integration will pull information from the most recent amendment.

Deleted documents link

If a document is marked deleted in SameGoal, it will not be included in and/or will be dropped from the integration. Integration only includes non-deleted, complete documents.

Integration timeframe link

Integration records pull from all documents authored in SameGoal by default. However, district administrative users may specify a "cutover" start date, which limits data returned to records whose primary date is on or after this date.

Optional service capture in SameGoal link

Districts may optionally log services in SameGoal, and export these service logs to their Medicaid vendor. In this workflow, an additional servicelog.csv will be exported. Learn more



info