Districts with a SameGoal Pro Edition subscription have access to SameGoal's translation feature.
All translation features are available across all Special Programs and forms used by the district, with exception for custom, district-specific forms. SameGoal's in-application translation workflow only supports translation of custom, district-specific forms for districts with 40K+ student enrollment.
Translation features include:
- Multi-language document support. Print documents that display form and field content in both English and a second language.
- In-district and third-party translation workflows. SameGoal supports human translation performed by staff both within and outside the district.
- Non-admin users may request translation for any document.
- An admin approves and assigns the translation request to a qualified in-district or third-party translator.
- This translator receives an email with a link to a page in which to perform translation.
- This page omits fields that directly capture PII (name, dob, address, building, etc)
- If automated translation is enabled, translated content prepopulates on this page. The translator needs only to provide human review and edits as needed.*
- If a document needs to be retranslated (e.g. an amendment to an IEP is done), only fields which have changed since the last translation request will be included in the new request.
- If the form type of a document has not yet been translated at the time a document translation request is made, a second translation request will be made for the form type itself.
- Once any translation request is completed, the link to the translation page and its content is automatically expired.
- Automated translation with human review. Depending on district policy, districts may optionally use automated translation backed by the Google Cloud Translation API. When enabled, qualified human translators need only provide human review and edits*
- Note: Automated translation is disabled by default. If your district opts to use automated translation with human review, administrators need to enable it.
* The U.S. Department of Justice and U.S. Department of Education recommend districts have machine translation reviewed and edited as needed by an individual qualified to do so. See Dear Colleague Letter.
Any document that has been modified can be translated from within the document by the document owner or an administrative user.
Steps
To request a translation:- Enter the document you wish to translate.
- Click the translation icon in the toolbar, next to the lock icon.
- From the Request Translation pop-up, click the language dropdown menu and select the language you want the document to be translated to.
- If your district has enabled automatic translation request approvals, there will be a Translator Email field in the dialogue box. Enter in the translator's email.
- Select what fields in the document you wish to translate.
- If the document has not be translated into the selected language before:
- If the document has been translated into the selected language before:
- Select Modified to translate all fields that were not translated during prior document translations.
- Select All to have all fields translated, including previously translated fields. Previously translated fields will be made available for edit/review and will be displayed with their existing translation.
- Optionally include a note.
- Click Request Translation. If your district has enabled automatic translation request approvals, the request will be sent directly to the translator email you entered. Otherwise, the request will be sent to administrative users to be approved or denied.
- You can check the status of the request in the Version History panel.
- Once the document has been translated, it will appear in both English and the translated language(s).
lightbulb Tip
You are able to delete a document translation in
Version History by clicking on the three dots in the corner of the translation event.
Each form type (e.g. Individualized Education Plan) will only need to be translated once per language, per environment. When a form type has been translated into a given language once, that translation will be used for subsequent translations of that form type, in that language. Form translations can occur in one of two ways:
- The first time the form type is requested within a document.
- For example, the first time a request for an IEP to be translated in Spanish is made, the IEP form type will also be sent to the translator in a separate email to be translated in Spanish. Once the form type has been translated, the next time an IEP translation in Spanish is requested, only the modified document fields will be included.
- When an administrator requests a translation for the form type.
- If a form needs to be retranslated, an administrator can also request a retranslation.
After a translation has been requested, the first party or third party translator will receive an email with the subject containing the language requested and document name or form type. The body of the email will include the name and email of the requestor, the district it was requested from, the requested translation language, and a link to the translator page for the requested document/form.
lightbulb Tip
If a document and form type are requested, two separate emails will be sent. One will contain the requested document fields and form titles in the other.
Steps
To complete a translation:- Click the document or form link in the email.
- On the Translation Details page confirm the district and language requested. Click the I am the requested translator for this document button.
- Under the Translate bar, contents from each document field appear in English. If the district has enabled automated translation, each box will be populated with the requested translation language. Enter each box > review the translations and edit as needed, or enter translations if automated translation is not enabled. Replicate all styles and intended elements to the best extent possible while translating, using the toolbar along the top as needed. All translations will be autosaved.
- Once all translations have been completed, click the Mark translation complete button at the top right.
- Note: Once the button has been clicked, translations will be sent back to the original document, and the translator links will expire, removing access to this page.
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All fields will autosave as you work. Should you need to leave the tab before completing the translations, you may close the tab and reopen the page via the link in the email request.
As of August 2, 2024, the following languages are supported: