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Special Programs participation tracking determines whether (and key info about how) a student "participates" in a given program at any given time based on dates and content of completed documentation for any given student. Below are the documents used to calculate a student's participation in Special Education in Florida. If a student is Twice Exceptional, they will also be marked as participating Gifted Education (GE). Information about how participation in Gifted Education is calculated can be found here.
If a student should be considered as participating in Special Education and does not display as such in SameGoal, inspect the table below. The student requires completed documentation that changes their participation status to "Participating". Conversely, if a student should NOT be considered as participating in Special Education but does appear to participate in SameGoal, inspect the table below to identify documentation that should be added to change the student's status to "Not participating".
| Document | Date Field | Criteria | Participation Status | Reason |
| Referral for Initial Evaluation | "Date Received" | None | Eligibility under review | Referral |
| Notice and Consent for Initial Evaluation | "DATE DISTRICT RECEIVED" | "Yes, I consent..." is selected under "PARENTAL CONSENT" | Eligibility under review | Consent granted for evaluation |
| Notice and Consent for Initial Evaluation | "DATE DISTRICT RECEIVED" | "No, I do not consent..." is selected under "PARENTAL CONSENT" | Not participating | Consent refused for evaluation |
| Eligibility Determination for ESE Services | "Meeting Date" | "Evaluation Type" is "Initial" and "Is Eligible..." is selected under Section 2: Eligibility Determination | Eligibility under review | Determined eligible |
| Eligibility Determination for ESE Services | "Meeting Date" | "Evaluation Type" is "Reevaluation" and "Is Eligible..." is selected under Section 2: Eligibility Determination | Participating | Determined eligible |
| Notice of Eligibility/Ineligibility | "Date Sent" | "The student is initially determined ineligible..." OR "The student no longer meets eligibility criteria..." is selected | Not participating | Determined ineligible |
| Individualized Education Plan | "Meeting Date/Plan Date" | "Develop initial IEP" is selected under "Meeting Purpose(s)" | Eligibility under review | Initial IEP |
| Individualized Education Plan | "Meeting Date/Plan Date" | "IEP annual review" is selected under "Meeting Purpose(s)" | Participating | Annual IEP |
| Consent for the Initial Provision of ESE Services: Disability | "DATE DISTRICT RECEIVED" | "Yes, I consent..." is selected under "PARENTAL CONSENT" | Participating | Consent for services granted |
| Consent for the Initial Provision of ESE Services: Disability | "DATE DISTRICT RECEIVED" | "No, I do not consent..." is selected under "PARENTAL CONSENT" | Not participating | Consent for services refused |
| Consent for the Initial Provision of ESE Services: Disability and Giftedness (Twice Exceptional) | "DATE DISTRICT RECEIVED" | "Yes, I consent..." is selected under "Disability" in "PARENTAL CONSENT" | Participating | Consent for services granted |
| Consent for the Initial Provision of ESE Services: Disability and Giftedness (Twice Exceptional) | "DATE DISTRICT RECEIVED" | "No, I do not consent..." is selected under "Disability" in "PARENTAL CONSENT" | Not participating | Consent for services refused |
| Notice and Consent for Reevaluation | "DATE DISTRICT RECEIVED" | "I consent..." is selected under "Option A" in "PARENTAL CONSENT" | Participating | Consent granted for reevaluation |
| Prior Written Notice | "DATE OF NOTICE" | "1. The purpose..." is "propose" and "Cessation of the provision of special education and related services due to the parent's revocation..." is selected | Not participating | Parent revoked consent |