Bulk Import PDFs




Support > Online Guides > Technical Guide > Bulk Import PDFs

During implementation, PDFs from your prior system may be imported in bulk.

Bulk import goals and non-goals link

Bulk PDF imports are provided to help districts bootstrap their new SameGoal environment in year one. Imported PDFs:

Bulk PDF imports are not intended as a means of importing a full historical drive of all documents from your prior system. Not all PDFs extracted from your prior system will be imported. To help districts more easily reference historic documents, our import utility generates a pdfarchive districts may choose to use in a local fileshare.

Extract PDFs from your prior system link

PDFs that are imported link

Bulk PDF imports are provided to help districts bootstrap their new SameGoal environment in year one. For each Special Program, SameGoal imports:

PDFs that are not imported link

The most common reasons a PDF is not imported include:

Other reasons a PDF may not be imported include:

Because bulk PDF import is best effort and based on the types of PDFs extracted from your prior system, we additionally create a pdfarchive of all imported and non-imported PDFs which your district may use for a historical local fileshare.

Finding imported PDFs in SameGoal link

When documents are imported, a stub user account named "Archives Account" is created. All imported documents list this user as the document owner. As a result, only administrative users are able to initially see these documents unless user groups have been setup to allow default access.

Key fields and dates from imported documents are used to create upcoming deadlines for each student. Notifications for these deadlines go first to regular users, then escalate to district administrators if they are not addressed.

To ensure deadline notifications go first to the relevant staff users, we recommend administrator(s) transfer imported documents to the correct caseload managers after import.

Historical pdfarchive link

To help districts more easily reference historic documents, our import utility generates a pdfarchive districts may choose to use for a local historical fileshare. This archive is named pdfarchive_{{domain}}_YYYYMMDD.zip and is placed in your district's SFTP account uploads-processed directory after import. This archive will remain on SFTP for download by your district for 30 days, after which time it will be removed automatically without notice.

About this archive:

Reviewing import link

After bulk import, your district may have questions about why a given PDF was not imported or what PDFs were extracted from your prior system for a given student. To answer these questions:



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