|Document edits are automatically saved every few seconds or each time you leave a field to prevent lost work.
|2. Version History
|All collaborators on a document easily see who modified what field, when and their changes to it.
|3. Real-Time Collaborative Editing
|We can work on the same document at the same time without losing work, and see each other's edits in real-time.
|4. In-Application Chat
|Staff use built-in chat to easily discuss upcoming meetings, student progress, parent communication, etc with other staff members while they work.
|5. Robust Authoring Tools
|We can easily format text, including adding tables, lists, highlighting, strikethrough and inline images.
|6. Formatting Retained on Copy/Paste
|Richly formatted information created in other programs like Word or Google Docs is retained when copied/pasted without requiring significant cleanup.
|7. Intelligent Amendments
|Each amendment 'continues' an existing document rather than creating a new document. Staff members and administrative reporting don't confuse/reference out-of-date or duplicate information.
|We can attach student work samples, outside agency information, etc to any individual document.
|9. User Banks
|Individual users can 'bank' their own frequently used text, which only they see and use, for any document field system wide.
|10. District Banks
|Program administrators can 'bank' text values and templates staff frequently use for any document field system wide, making it automatically available to all users.
|Program administrators can set a 'default' district bank value to automatically prepopulate a structured outline/template for expected, compliant content for any textbox system wide.
|12. Name/Gender Pronoun Substitution
|When 'banked' text is inserted, student name and gender pronouns are automatically substituted.
|13. Copy From Existing Documents
|Our staff can create new documents starting from a copy of an older document for any student, updating only information which has changed.
|14. WYSIWYG Interface
|Our system uses a simple 'What-You-See-Is-What-You-Get' interface for writing documents. There's no complex screen/document crosswalk or draft/merge process that must be learned or navigated.
|15. Linked Accounts
|Related service providers that work with multiple districts can link their accounts to automatically display all user bank values entered in one environment across all environments that work with.
|16. Embedded Content Guidance
|Relevant state and federal content guidance is embedded within our document authoring screens for staff to quickly review and access while they work.
|17. Real-Time Validation Checks
|Staff are alerted to data entry errors document wide in real-time.
|18. Validation Mode
|Staff have a mode where they can easily jump from one error to the next in order to make corrections.
|19. Inline State Reporting
|Our state reporting data is captured within documents inline. State reporting and documentation is always 1-to-1, and cannot get out of sync.
|20. Checks Include Both Document Fields & State Reporting
|Checks include whether both document content and state reporting are complete and valid.
|21. Checks Must Pass
|Staff cannot mark documents complete until both document content and state reporting checks pass.
|22. Deadline Calendar
|Our system automatically generates document deadlines coming due based on state and federal requirements. These can be viewed on a built-in calendar.
|23. Deadline Indicators & Notifications
|Our system automatically detects and displays when documents are coming due. Staff receive proactive notifications.
|24. Native Electronic Signatures
|We can capture electronic signatures within any documents easily without an additional add-on.
|25. Sign with Mouse, Trackpad or Touch
|Our parents and staff can apply a hand-drawn signature electronically using many devices, including a phone with nothing but a data connection.
|26. Topaz Signature Pad
|We can capture signatures electronically during in-person meetings with a Topaz e-signature pad.
|27. Remote Parent E-Signatures
|Parents can easily apply their signature electronically to documents shared with them. Parents are not required to setup additional accounts or navigate complex portals.
|28. Remote Parent Document Viewer
|Parents accessing documents remotely during meetings can see team edits in real-time. Their screen automatically scrolls to edits in order to help them follow along.
|29. Graphical Progress Reporting
|We can communicate student progress graphically. Data plotted against a target progression quickly conveys whether a student is on track.
|30. Automatic Translation
|We can automatically translate forms, as well as form fields originally authored in English, to common languages.
|31. Active Plans in Your SIS
|General education staff can access full plan documentation automatically from our student information system.
|32. Gened Staff Can Contribute Directly
|We have enough controls in our system to feel comfortable granting general education staff access to contribute directly to evaluations, plans and progress reporting.
|New and ongoing software training needed is minimal. Staff rarely make mistakes about how information should be entered.
|34. Support for All Users
|All district users can contact and receive support from our software system's daily helpdesk.
|35. Drill-Down Reports
|We can go from each report result back to the document it originated from in one click.
|36. Advanced Report Options
|We have a set of pre-built, customizable reports available that meet our needs without additional configuration.
|37. Import Demographics
|Up-to-date student/parent demographics imported nightly from our student information system prefill documents.
|38. Automatically Track Enrollment Status
|Student enrollment status is automatially updated each night from our student information system. Data for students that have left the district is automatically excluded by default from administrative reports.
|39. Automatically Track Program Participation & Deadlines
|Key student participation information (program entry/exit dates, placement, etc) as well as upcoming document deadlines are automatically tracked within the system.
|40. All Programs in One Place
|All program documentation for our students is stored in a central application that integrates with our student information system.