The below table shows the key dates for renewal timelines based on a typical contract term from 7/1 to 6/30. If you’re not on this contract term cycle, this timeline will be adjusted according to the superscripts next to each date.
| Event | Description | Date |
| Headcount email | We will send out an email asking you to update your student numbers for next year. | March 1st1 |
| Autogenerate remaining quotes | If you have not updated your student counts yet, we will provide a quote based on your numbers from last year. | April 1st2 |
| Admins contacted | Administrative users will be contacted regarding intent to renew. | July 1st3 |
| Admins suspended | Administrative users will no longer be able to log into your district's environment. | August 1st4 |
| Other stakeholders contacted | We will send a certified letter to stakeholders, including support staff, program directors, and tech director. | August 15th5 |
| Users suspended | All users will no longer be able to log into your district's environment. | August 15th6 |
| Environment deleted | Your district's SameGoal instance data will be permanently and irrevocably deleted between the 85th and 90th day. | September 25th - September 30th7 |
1 Contract term start date less 4 months
2 Contract term start date less 3 months
3 Contract term start date
4 Contract term start date plus 1 month
5 Contract term start date plus 1 month and 15 days
6 Contract term start date plus 45 days
7 Contract term start date plus 85-90 days
2 Contract term start date less 3 months
3 Contract term start date
4 Contract term start date plus 1 month
5 Contract term start date plus 1 month and 15 days
6 Contract term start date plus 45 days
7 Contract term start date plus 85-90 days